Valid
Keep supplier status, evidence and validity together — on the same record as the process behind the decision.
Qualified
Valid until: 14 Oct 2026
Expires in 48 day(s)
Source workflow: Supplier qualification
ISO 9001 CertificateValid
Supplier qualification & process managementRun supplier
Run supplier
processes
your way.
Configure the steps, forms, evidence, roles and approvals your team already uses. Keep every supplier decision, document and status change together in one auditable operational record.
Tailored to your processBuilt for procurement and quality
Demonstration of a configured supplier workflow. Not a packaged qualification module.
Supplier process
Acme Manufacturing Ltd
Active
Supplier qualification
In progress
Qualification process
Collection- Company information
- Document collection
- Quality review
- Final approval
Current work
View all tasks →- Company information reviewQualityComplete
- Document submissionSupplier userIn progress
- Quality reviewQualityNot started
The operational problem
Where does your current processes live?
Steps, evidence and decisions are often spread across files, inboxes and conversations. Supplex brings that work into one operational record.
- Spreadsheets
- Shared drives
- Documents and evidence
- Informal messages
Converging into Supplex
Supplex
- One supplier record
- One active process
- One evidence trail
Configurable process
From first request to the next qualification cycle.
Supplex can support the supplier process through configurable stages rather than imposing a fixed qualification model.
Workflow structure
4 steps
- 1
Company information
Form - 2
Document collection
Document - 3
Quality review
TaskValidation - 4
Final approval
Approval
Sequential workflow. Steps run in order. This is a configured example, not a packaged module.
01 Configure
Ordered sequential steps
Build the workflow as an ordered list of steps — forms, documents, reviews and approvals — around the process you already run.
Stay current
Approved once. Still approved?
Supplex keeps validity connected to the supplier and process record, so teams can see when previously accepted evidence or supplier status requires attention.
01 02 Expiring soon
See what is approaching expiry before it becomes a problem, with clear validity dates and days remaining.
QualifiedValid until: 10 Sep 2026
Expires in 14 day(s)
Expiring soonISO 9001 CertificateExpires in 14 days03 Expired / Requalification required
When validity expires, Supplex can move the supplier to the status you define. Your team decides when to start the next process, while the full history stays attached to the supplier record.
Requalification RequiredExpiredPrevious status validity
Previous status: Qualified
Previous validity expired on: 14 Oct 2026
ISO 9001 CertificateExpired
What Supplex gives your team
Three clear capability pillars for running supplier processes
with structure, evidence and accountability.
Run the process
Workflow orchestration
and dynamic forms.
Collect
Gather
Review
Approve
Manage supplier
information & evidence
Supplier records and documents
with validity tracking.
ISO 9001
CertificateValid
CertificateValid
Insurance
CertificateExpires soon
CertificateExpires soon
Code of
ConductExpired
ConductExpired
Keep work accountable
Tasks, notifications and
traceability.
Assigned
Work assigned to the right owner.
In review
Progress visible, context in place.
Approved
Decisions captured with confidence.
Recorded
Activity logged. Evidence retained.
CONTROL BY DEFAULT
Flexible process. Controlled platform.
Configure the way supplier work is carried out while keeping organisational data separated, access controlled and important process activity recorded.
Tenant-isolated data
Each organisation's data is isolated within the platform's tenant boundary.
- Admin
- Procurement Manager
- Quality Manager
- Viewer
- Supplier User
Role-based permissions
Control who can view, submit, review, approve and administer.
- Quality review approved
Decision traceability
Keep a record of process activity, reviews and decisions.
Company information
v2PublishedChangelog · Version published
Versioned forms
Keep form changes controlled with version history and changelogs.
SEE SUPPLEX AROUND YOUR PROCESS
See how Supplex fits your supplier process.
Show us how your team manages supplier qualification and related processes today. We'll prepare a tailored walkthrough around your steps, roles, forms, evidence and approvals.