Show us your process

Supplier management for procurement, quality and compliance

Know where every supplier stands. On every assessment.

Supplex runs your supplier assessments and cases as workflows you configure, then keeps every result current: approved, rejected, expired or not yet assessed, with the evidence behind it and the next review lined up.

Show us your processSee how it works
  • Configured around your process
  • A portal for your suppliers
  • No black-box supplier scores

The problem

Approved once isn't approved forever.

Certificates lapse, reviews come due and nobody owns the follow-up. Supplier approvals decay quietly in spreadsheets, inboxes and shared drives until an audit finds the gap.

The certificate nobody watched

Expiry dates live on PDFs, not in a system. You find out at goods receipt, or from the auditor.

The approval in a spreadsheet

"Is this supplier approved?" takes a file search, three emails and a guess about which version is current.

The tick that hides three problems

One "approved" flag can't tell you that the finance check failed and ESG was never done.

How Supplex thinks about suppliers

One supplier. Many assessments. Each with its own status.

Qualification, compliance, finance, ESG: each assessment keeps its own current result, its own validity and its own history. You see exactly what's approved, what's expired and what's never been checked.

A status for every assessment

Group assessments into areas like Qualification, Compliance or ESG. Each supplier carries a current result for every one, and a new run never hides the last valid result.

Assessments and cases

Assessments answer "where does this supplier stand?" over time. Cases record things that happen, like a quality incident or a change request, and each one stands on its own.

No black-box score

Supplex never blends results into one made-up number. Your reviewers decide. Supplex keeps every decision, its evidence and its expiry.

How it works

From the first request to the next renewal, without starting over.

  1. 01 · CONFIGURE

    Build it the way your team works

    Compose a workflow from form and document steps. Add reviews by role, set how long a result stays valid, and decide whether it renews automatically.

  2. 02 · COLLECT

    Suppliers do their part in their own portal

    Suppliers see only their own tasks, documents and deadlines. Document templates can require an expiry date, and each new run starts with last time's eligible answers.

  3. 03 · REVIEW & DECIDE

    Decisions with the evidence attached

    Reviewers approve or decline in parallel. A rejection records its reason. Every submission and decision lands on the process history, frozen to the workflow version it ran on.

  4. 04 · STAY CURRENT

    Approvals that know when they expire

    An approval lasts until its validity ends or a required document expires, whichever comes first. Warnings go out at your threshold, and renewals are announced, created automatically, or both.

Portfolio

See the whole supplier base, not just your inbox.

Coverage by area, what needs attention now, and every case and process in motion. Every number drills down to the suppliers behind it.

Ask precise questions, share the answer

Filter by category and assessment results. The filter lives in the link, so a colleague opens exactly the same list.

Every date that matters, on one calendar

Assessment expiries, renewal dates, document expiries and task deadlines for each supplier, each linking back to its source.

Supplier profiles

You decide what a supplier record holds.

Every organisation tracks different facts about its suppliers. Build profile forms with exactly the information your team considers relevant, and change them as your needs change, without waiting on anyone.

  • Your own fields

    Text, numbers, dates, dropdowns, checkboxes and multi-select, grouped into the forms that make sense to you.

  • The right form for each category

    A manufacturer and a logistics partner don't need the same profile. Apply each form to the supplier categories it fits.

  • Shared or internal

    Keep a form internal, or let suppliers see it and keep their own details up to date.

  • Nothing is lost

    Choose which roles can edit. Every save keeps who changed what, when, and what it was before.

1 · You define the form

2 · Every supplier record follows it

Roles & permissions

Your team, your roles.

Everyone sees what they need and can do what their job requires, nothing more. You set it up once, in plain language.

  • Roles named after your teams

    Procurement, Quality, Finance, Legal: create the roles your organisation actually has.

  • Permissions you can read

    Pick from a clear list of what each role can do. No scripting, no rule builders.

  • Suppliers stay in their lane

    Suppliers get their own portal and only ever see their own tasks and documents.

Control by default

Flexible process. Controlled platform.

Configure how supplier work is done, while data stays separated, access stays deliberate, and every decision stays on the record.

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  • Tenant-isolated data

    Each organisation's data is kept separate inside its own tenant boundary.

  • Assigned reviews only

    Reviewers approve or decline only the work assigned to their role, never everything.

  • Locked process versions

    Every run is frozen to the workflow version it started on. Finished processes are read-only.

  • Decision history

    Who submitted, reviewed, approved, rejected or cancelled, and when, on every process.

  • Supplier boundaries

    Suppliers see their own work and nothing else: no other suppliers, no internal assessments.

  • Notification policy

    Choose which events notify whom, in-app or by email, and when expiry warnings go out.

Getting started

Show us your process. We'll show it running in Supplex.

What happens next

  1. Tell us your process

    A short form: which supplier process, who is involved, and what you would like to improve.

  2. We configure it in Supplex

    Your steps, forms, documents, reviews and validity rules, set up as a real workflow.

  3. A walkthrough on your own process

    We show your process running end to end, from the supplier portal to the dashboard.

Questions

Is Supplex only for supplier qualification?

No. Qualification is one assessment among many. Teams also run compliance reviews, financial checks, ESG assessments and cases like quality incidents or change requests, each configured as its own workflow.

Do you give suppliers an overall score?

No, deliberately. Each assessment keeps its own result, so you can see that a supplier is approved on quality but expired on compliance. Supplex never blends them into one number.

Do our suppliers need to pay or install anything?

No. Suppliers are invited to a web portal where they complete their own tasks and upload documents.

What happens if we change a workflow while processes are running?

Running processes keep the version they started on. Your changes apply to new runs, so history always reflects the rules that applied at the time.

Do you integrate with SAP or our ERP?

There is no out-of-the-box ERP connector today. If you need one, we scope it with you as part of the project.

Find out which of your suppliers are still approved.

Tell us how your team assesses suppliers today. We'll configure it in Supplex and walk you through it on your own process.

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