Centralize supplier data
Manage profiles, contacts, categories, lifecycles, and deadlines in a single source of truth.
Multi-tenant supplier recordsStructured master dataClear ownership and status
Supplier operations, built around your process
Run supplier processes your way.
Centralize supplier data, configure approvals and forms, collect evidence, and preserve every decision in a complete audit trail.
Configured around your processBuilt for procurement and quality
Supplier qualification — Acme Industrial Coatings
Supplier qualification
Acme Industrial Coatings · Raw materials
3 of 4
Steps completed
8
Documents collected
2
Open actions
Qualification workflowUpdated 12 minutes ago
- ✓
Company information
CompleteSupplier - ✓
Document collection
CompleteSupplier - 3
Quality review
In reviewQuality team - 4
Final approval
Not startedProcurement
Tenant-isolated dataKeep each organisation's supplier data separated.
Role-based accessShow each user only the information and actions they need.
Complete audit trailDocument every submission, decision, and status change.
Versioned formsKeep submissions pinned to the template version used.
One supplier lifecycle
From first contact to validated supplier, in one operational view.
Replace disconnected spreadsheets, inboxes, and shared folders with a process that stays clear for everyone involved.
Processes your way
Configure workflow steps, forms, approvals, and assignments around the process that fits your teams.
Configurable steps and rolesDynamic, versioned formsSupplier and internal tasks
Stay evidence-ready
Collect documents, track expiry and preserve the context behind every review, approval, and supplier status change.
Document validity trackingDecision historyAudit-ready records
Flexible by design
Build the process. Keep the evidence.
Supplex connects workflow execution, structured forms, supplier documents, and decision history so the work stays adaptable without becoming fragmented.
Adapt without rebuilding.Configure steps, responsibilities, forms, and approvals for each supplier process.
Keep work and context togetherUsers see the task, supplier, form, documents, and relevant history in the same flow.
Preserve a reliable recordEvery submission remains attached to its form version and workflow decision.
Live product concept
To do2
Collect legal entity information
SupplierAC
Upload quality certificate
SupplierAC
In review1
Validate compliance evidence
QualityMK
Complete2
Procurement screening
DoneJP
Conflict declaration
DoneAC
Audit trail
09:42
Maria K. validated Quality review
09:38
Supplier uploaded ISO certificate
09:15
Status changed to Conditional
08:50
Workflow started by João P.
Clear for every participant
Designed for the teams that keep suppliers moving.
Each role gets a focused experience while the organisation keeps one shared operational record.
Procurement
See supplier status, ownership, open actions, and approval progress without chasing updates across systems.
Manage the processQuality
Review evidence, control process criteria, and retain the context behind every validation and decision.
Review with contextSupplier users
Complete assigned forms, upload requested evidence, and understand exactly what remains outstanding.
Reduce back-and-forthControl by default
Built for regulated supplier operations.
Supplex is structured around tenant separation, role-based permissions, traceable decisions, and records that remain tied to the process that created them.
Tenant separationOrganisation data is isolated at the platform and data-access layers.
Role-based permissionsControl who can see, submit, review, approve, and administer.
Decision traceabilityRetain actor, time, action, and workflow context for every important event.
Versioned evidenceKeep submitted answers tied to the exact form template version used.
See how Supplex fits your supplier process.
Tell us how your team qualifies and manages suppliers. We'll configure a trial workspace around your process.